Privacy & Cookie Policy

Definitions

"Website" means the website www.cypres.com .
"Personal data" has the meaning defined in the General Data Protection Regulation 2016/679, which includes any information that identifies or is likely to identify a natural person (also know as a "data subject").

Website visitor

When you visit our website, Cypres may process your personal data.

1. Why do we collect your personal data?

We collect and process your personal data for the following purposes:

• analyzing and improving your website experience (with your explicit consent);
• personalizing and delivering advertisements (with your explicit consent);
• personalizing and delivering e-mails, relating to (but not limited to) offers, newsletter. (with your explicit consent);
• communicating with you when you contact us through this website or any other digital channel (based on your implicit consent);
• personalizing and delivering e-mails, relating to (but not limited to) general communication, personal communication, quote requests (based on your implicit consent);
• for when you call us, e-mail us, or correspond with us by other means than through the website;
• processing your questions, requests, and complaints regarding privacy.
   

2. Which personal data do we collect?

As part of our communication with you (contact, questions, requests, and complaints via our website, e-mail, or other digital channels), we process your name, e-mail address or other data that you provide to us. We would also like to inform you that in case of a spontaneous application or an application for a vacancy, Cypres will process your personal data and your curriculum vitae in order to process your application. Here we assumer your implicit consent based on the e-mail you sent to us, or the form you filled out. In addition, we also process the personal data you provide us through the website for marketing purposes, including (but not limited to) sending e-mails, newsletters, and offers. Finally (depending on your cookie settings), certain personal data may also be processed via cookies. More information about this can be found in the Cookie Policy below.
 

3. What is our legal basis for processing personal data?

Cypres processes your data, within the context of your visit to our website, in most cases based on your explicit or implicit consent. You can always adjust your preferences in this regard by adjusting your cookie preferences (see cookie statement) or contacting us using the contact information below.

Contact information DPO:
dpo@propaganda-group.be
+32 16 29 77 37

Data processing for which we rely on your explicit consent:

• analyzing and improving your website experience;
• personalizing and delivering advertisements:
• personalizing and delivering e-mails, relating to (but not limited to) offers, newsletter.
   

Data processing for which we rely on your implicit consent:

• the communication following you contacting us through this website or any other digital channel;
• the data you provide in relation to an application on our website or through e-mail;
• personalizing and delivering e-mails, relating to (but not limited to) general communication, personal communication, quote requests;
• processing your questions, requests, and complaints regarding privacy.
   

4. How does Cypres collect your personal data?

We collect your personal data in the following cases:

1. when sending a request for information on our website (via the contact form);
2. when sending a request to receive our newsletter, offers, quotes;
3. when booking an appointment in our online calendar;
4. if you call us, e-mail us, or correspond with us in any way other than through the website;
5. when providing your personal data as part of a job application.
    

5. Sharing of personal data

Cypres does not share your personal data with third parties unless they are third parties who support our services (as processors).

Some of our databases are accessible by third parties working on our behalf who assist us in providing our products and services. For example, hosting our website, developing and managing our applications, or providing our communication platforms. The sharing of your data is only for the purposes for which Cypres itself processes your data and is limited to the data they need to perform their task on our behalf. We ensure that, like us, they manage your data securely, respectfully, and with due diligence, and we provide adequate contractual safeguards for that purpose.

In all other cases, sharing personal data with a third party is based on a legal obligation, your (explicit) consent or our legitimate interest. You are always transparently informed about this (except in the case of the exceptions provided for by law).

Finally, we must point out that in some cases, data are shared with third parties on the basis of cookies. More information about this can be found in the Cookie Policy below.
 

6. How long do we keep your personal data?

We are committed to keeping personal data no longer than necessary to achieve the intended purposes. In any case, your personal data will not be kept longer than a period of 10 years.

The data received in the context of a job application, will be kept to the maximum extent necessary to properly process your application. If appropriate, we will include your curriculum vitae in our recruitment reserve for up to 3 years. Your prior consent will be requested. Under no circumstances will your data be processed for other purposes.

You can request to consult your personal data in our possession or have them deleted.

We avoid collecting personal data that is not relevant for the mentioned purposes.

You can find more information about cookie retention in the Cookie Policy below.

What are cookies?

Cookies are small text files used to store small pieces of information. These cookies are stored on your device when your browser loads the website. These cookies help us make the website work properly, make the website more secure, provide a better user experience, understand how the website is performing, and analyze what is working and where it needs improvement.
 

How do we use cookies?

Like most online services, our website uses first-party cookies and third-party cookies for several purposes. The first-party cookies are usually necessary for the website to function properly, and they do not collect identifiable personal information.

The third-party cookies used on our websites are used primarily to understand how the website performs, to see how you interact with our website, to secure our services, and to provide relevant advertisements. Analyzing user experience helps us to provide you with a better and faster website.
 

What types of cookies do we use?

Strictly necessary cookies:

Some cookies are essential to experience the full functionality of our site. They allow us to maintain user sessions and prevent security risks. They do not collect or store personal information.

Analytical cookies:

These cookies store information such as the number of visitors to the website, the number of unique visitors, which pages were visited, the source of the visit, etc. This data helps us understand how well the website is performing and where it needs improvement.

This website uses Google Analytics, a web analytics service provided by Google Inc. ("Google"). Google Analytics uses "cookies" to help the website analyze how users use the site. The information generated by the cookie about your use of the website (including IP address) may be transmitted to and stored by Google on servers in the United States. Google uses this information to track how you use the website, compiling reports on website activity for website operators and providing other services related to website activity and internet usage. Google may provide this information to third parties if Google is legally required to do so, or to the extent that these third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings in your browser. By accepting analytical cookies, you consent to the processing of the information by Google in the manner and for the purposes described above.

Activating Google Signals in our Google Analytics account allows us to gain aggregated and anonymized insights into users' behaviour across devices and their demographics. These insights are made possible because Google Analytics can link session data to information from logged-in Google users. The information that can be collected includes search history, location, and data from sites that partner with Google. This allows us to receive improved reports and more useful information about users' behaviour, interests, and demographic characteristics. These reports help us to better understand users' behaviour and preferences so that we can optimize and tailor our products and services to their needs. By default, the data is deleted after 26 months and collected only with users' consent. The retained data is always anonymized and summarized and never contains information about individuals. Users can manage or delete this data in their Google account.

Targeting cookies:

These cookies may be set by our advertisers on our website. They may be used by those companies to compile a profile of your interests to display relevant advertisements on other websites. They do not store direct personal information, but they are based on unique identifiers based on browser and device. If you do not allow these cookies, you will receive less targeted advertisements.
 

How can I manage my cookie preferences?

You can manage your cookie preferences for www.cypres.com by clicking on the icon at the bottom left of your screen or using the link in the footer.
Most internet browsers allow you to delete cookies from your hard drive or reject cookies before installation. For more information on this, consult your internet browser's instructions.

Users who opt out of "Personalized ads" through Google's ad settings will no longer receive personalized ads from Google.