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Privacy statement & cookies

 

Privacy statement & cookies

We respect your privacy and ensure that the data you provide to us via the website and all other available channels is treated confidentially. This is very important to us. We have always paid a great deal of attention to your privacy and will continue to do so. You can count on us.

SUMMARISED IN THREE POINTS

1. Transparant
We have created an overview of the data we collect and how we use it. We only collect what is strictly necessary. We never share this with third parties.

2. In accordance with GDPR legislation
Our new privacy rules comply with the new requirements of GDPR legislation.

3. Your rights
You have the right to inspect, correct and remove the personal data we have collected.

When using our services (such as downloading our corporate brochure or content guides, or if you wish to subscribe to our newsletter or be invited to one of our events), you will be asked for certain data that may include personal information, such as your name or email address. At relevant places on our website there is a declaration that you can tick. By doing this, you allow the use of your name and email address to receive publications, newsletters and invitations to events from Cypres. You may withdraw this consent at any time.

EXPANDED VERSION

The Content Room
We organise regular lectures and seminars in the framework of The Content Room. You can subscribe for these via the website or by replying to our invitation. If you have been invited before or have been to previous editions, you have the opportunity to register for new events. If you change your mind, you can unregister with one click. A link is provided for this.
 
Personal data for event registration
If you register for one of our seminars or events, we will ask you for your details. We don’t need to know very much, only what is strictly necessary to enable your participation. What do we need and why?

  • First name and surname: So we can ensure your seat is reserved. We also put this on your badge.
  • Function: This is also printed on your badge, so that fellow participants know not only who you are but also what you do.
  • Gender: It is a matter of courtesy to be able to address you properly. 
  • Email address: This is where we will send all practical information about the event, and send extra material (such as speakers’ presentations, research results etc) after the event. 
  • Postal address: We use this to send a printed invitation or a New Year card, for example. 
  • Department and company name: This ensures that we send printed material to the correct person. 
  • Mobile phone number: For emergencies, such as last-minute changes. 
  • Coming by car? : When you register, we like to know if we should provide a parking place. We ask for your number plate to allow us to reserve a personal place, and cover the cost of parking ourselves.
  • Previous participation: We keep a note of whether you have been our guest previously. That way we avoid inviting you to the same event twice. As a communication consultancy, that wouldn’t be very professional. 

Third parties
Your personal data will not be shared with third parties. If we need to share it internally (for example, to create your badge or reserve your parking space), we do so in accordance with procedures that guarantee confidentiality.
 
Retention period
We only store your personal data for as long as you permit us. The retention period depends on the purpose for which we received or collected the data and any applicable legal obligations. After registering for our newsletter or one of our events, for example, you will receive regular newsletters or invitations to similar events. We share relevant content in this way that you choose to receive. If you do not wish to receive this, you can unsubscribe with one click and your data will be deleted.
If you have any questions about this, please contact us via connect@cypres.com.
 
Options for personal data 
You can inspect, correct or remove all the personal data you have provided us. Email us at connect@cypres.com with a request to inspect, correct or remove your data and we will take care of it.
 

Security of personal data
Servers and devices used by our staff are fitted with up-to-date security software such as virus scanner and firewall and are locked with a password when not in use. In the event that you visit our offices, you are welcome to use your laptop and work using our extra-secure wifi.

Functional cookies
We use functional cookies to optimise our website, for example so that you don’t have to choose your language preference every time you visit the site.
A cookie is a small data file that is sent with pages from the website and stored by your browser on your computer’s hard drive. You can disable the use of cookies, but this may restrict the functionality and user-friendliness of the website.

Google Analytics
We use Google Analytics to monitor how users use the website. This data is stored by Google along with your computer’s IP address.
Google uses this information to evaluate how our website is used and to compile reports about the site.
Google also uses this data to inform its advertisers about the effectiveness of their campaigns. Google can pass this information on to third parties if it is legally obliged to do so, or if third parties process the information on behalf of Google. We have no control over this.

Facebook, Twitter, LinkedIn & Google
Via our website you can promote or share pages with others via Facebook, LinkedIn, Twitter and Google icons. This is done via a code supplied by the sites that installs a cookie. We have no control over this.
 
Inspection, correction and removal
If you have ever provided personal data via our website, you can access it via a simple written request. If it is wrong or incomplete, you can correct or complete it. You can also have it deleted via a written request. Send your request to Cypres nv, Privacy Manager, Vaartstraat 131, 3000 Leuven, or connect@cypres.com.

Adjustments
We reserve the right to adjust the privacy statement on this website.

Any further questions?

For further details about this privacy statement, please contact Cypres nv, Privacy Manager, Vaartstraat 131, 3000 Leuven, connect@cypres.com.